Finance
VC-SACL Business Office Finance provides fiscal and administrative services for units reporting to the Vice Chancellor of Student Affairs and Campus Life. Please select one of the following topics or submit a service request by clicking the button above.
Concur Travel Reporting Guidelines
Travel & Event (Entertainment) Expenses must be substantiated in a timely manner to be
compliant with UC policies and IRS regulations.
• In accordance with UC Travel Policy and Entertainment Policy, business expenses
must be submitted within 45 days of the trip end date or event date. Expenses
submitted after this period are considered overdue and an explanation must be
provided in the reconciliation.
• In accordance with IRS regulations, Travel & Entertainment (Event) expenses must
be submitted within 60 calendar days after the travel or event end date. Failure to
do so will result in taxable reporting effective July 1, 2026.
• Regardless of the payment method (i.e. personal method of payment, T&E card,
UCSD CTS card and T&E TVC), UC policies and IRS regulations apply.
• Trip/event expenses that are paid with a personal form of payment are not
reimbursable until after the trip/event end date.
Travel
Click the button below for Information and Resources related to Domestic, Local, Foreign, Student and Group Travel.
Events
Planning to host an event at UCSD? Click the button below for information on how to plan and pay for guest speakers, DJ's, catering and more.
Purchasing
Click the button below to find information and resources about purchasing gifts, using P-cards, T&E Cards, and Oracle.
New Employee Access
If you are a new employee at UCSD, you will need access to certain programs and systems. Click below to visit our New Employee Access page.