Student Employment

Our HR team works with department heads and hiring managers throughout the process of hiring student staff. Many requests can be made through our list of request forms. For additional information, please review the Tools & Guides for more information as well as the Processes to understand the timeline to hire.

Forms

Student Employee Request Form - This form outlines the necessary details the department/hiring authority needs to provide in order to request posting for student employee positions via Handshake.
Student Employee Exception to Hire Request Form – This form outlines necessary details to hire a qualified student identified for a student employee position.
Tutor Hiring Request Form
Graduate Assistantship Hiring Request Form
Student Equity Request Form – This form outlines the details the department/supervisor need to provide in order to request an increase for a student position.
Student Employee Reclassification Request Form – This form outlines the details the department/supervisor needs to provide in order to request a reclassification for a filled student employee position.
Student Separation Request Form – This form is used to notify HR of a student employee who will be separating or ending an appointment.

Tools & Guides

Handshake Posting List – This is a listing of previous student employee positions listed on Handshake. This serves as a reference for future hiring.
Current Student Employee Rates
Tutor Employment Information
Onboarding Resources

Processes

Student Employment Time to Hire

The timeline for student hiring tends to depend on the hiring volume, which varies by month. The following is the process for student employment:

Stage 1: The Job Posting

JD Creation - Drafting new job description for classification
- 3 days
JD Classification - Job is reviewed and classified
- 3 days
Handshake Posting & Publishing - Gathers details regarding posting, create posting in Handshake, and wait time for SEO to publish
- Low Volume - 2 days
- High Volume - 1 week
Job Posting & Application Collection - Published posting gathers applicatiosn
- 2-4 weeks
Screening - Hiring Authority reviews applications
- Low Volume - 2 days
- High Volume - 1 week
Interviews - Schedules interviews with selected candidates, conducts interviews and makes determination on hire(s). Sends selection(s) to HR
- 1 week

Stage 2: Onboarding

Onboarding - Creates offer letter, completes new hire documents via Onboarding Solution, schedules Oath and I-9 authorization document review
- Low Volume - 1 week
- High Volume - 2 weeks
UCPath Transaction - Enters appointment information into UCPath, goes through local approval
- 1 day
UCPath Approval - PCPC Processes appointment transaction and Employee ID is generated
- Low Volume - 2 days
- High Volume - 1 week
Systems Access - Employee ID sent to IT group for AD creation
- Low Volume - 1 day
- High Volume - 3 days

For a low volume hire period, allow for 2 weeks before desired start date in the HR processing time. For high volume hire period, allow for 4 weeks.

Hiring Volume by Month

Keep note that March and June - October are considered high volume periods. All of this is also presented through the Student Employment Time to Hire visual.