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Student Employment

Our HR team works with department heads and hiring managers throughout the process of hiring student staff. Many requests can be made through our list of request forms. For additional information, please review the Tools & Guides for more information as well as the Processes to understand the timeline to hire.

Forms

  • Student Employee Request Form - This form outlines the necessary details the department/hiring authority needs to provide in order to request posting for student employee positions via Handshake. 
  • Student Employee Exception to Hire Request Form – This form outlines necessary details to hire a qualified student identified for a student employee position. 
  • Tutor Hiring Request Form 
  • Graduate Assistantship Hiring Request Form 
  • Student Equity Request Form – This form outlines the details the department/supervisor need to provide in order to request an increase for a student position.  
  • Student Employee Reclassification Request Form – This form outlines the details the department/supervisor needs to provide in order to request a reclassification for a filled student employee position.  
  • Student Separation Request Form – This form is used to notify HR of a student employee who will be separating or ending an appointment.  

Tools & Guides

  • Handshake Posting List – This is a listing of previous student employee positions listed on Handshake. This serves as a reference for future hiring.  
  • Current Student Employee Rates
  • Tutor Employment Information 
  • Onboarding Resources 

Processes

Student Employment Time to Hire

Notice - The Business Office will be focused on Fiscal Close from June through September. Please anticipate Time to Hire processes taking up to four weeks. Submit recruitment requests early to minimize delays.

The timeline for student hiring tends to depend on the hiring volume, which varies by month. The following is the process for student employment:

Stage 1: The Job Posting

  • JD Creation - Drafting new job description for classification
    • 3 days
  • JD Classification - Job is reviewed and classified
    • 3 days
  • Handshake Posting & Publishing - Gathers details regarding posting, create posting in Handshake, and wait time for SEO to publish
    • Low Volume - 2 days
    • High Volume - 1 week
  • Job Posting & Application Collection - Published posting gathers application
    • 2-4 weeks
  • Screening - Hiring Authority reviews applications
    • Low Volume - 2 days
    • High Volume - 1 week
  • Interviews - Schedules interviews with selected candidates, conducts interviews and makes determination on hire(s). Sends selection(s) to HR
    • 1 week

 

Stage 2: Onboarding

  • Onboarding - Creates offer letter, completes new hire documents via Onboarding Solution, schedules Oath and I-9 authorization document review
    • Low Volume - 1 week
    • High Volume - 2 weeks
  • UCPath Transaction - Enters appointment information into UCPath, goes through local approval
    • 1 day
  • UCPath Approval - PCPC Processes appointment transaction and Employee ID is generated
    • Low Volume - 2 days
    • High Volume - 1 week
  • Systems Access - Employee ID sent to IT group for AD creation
    • Low Volume - 1 day
    • High Volume - 3 days

 

For a low volume hire period, allow for 2 weeks before desired start date in the HR processing time. For high volume hire period, allow for 4 weeks.

 

Hiring Volume by Month

Keep note that March and June - October are considered high volume periods. All of this is also presented through the Student Employment Time to Hire visual.