Local Travel
The VC-SACL Business Office provides information and resources for local travel needs. If you don't see what you're looking for, please submit a Help Request.
Local/Virtual Conferences for Employees
A conference less than 40 miles from UC San Diego, or the employee’s residence (whichever is closest to the destination), is classified as a local conference.
The only allowable expenses are conference registration fees, mileage, and parking costs (must retain receipts for reimbursement). Any other type of expenses are NOT allowable (including meal and/or lodging reimbursements).
Local/Virtual Conference Method of Payment
*Using your Procurement Card to pay for conference registration when Travel expenses are incurred is a violation of policy.
Local/Virtual Conference Expense Reconciliation
To reconcile the P-card expense in Concur, please follow VRMO P-CARD PAGE
To reconcile the T&E card expense in Concur, please follow VRMO T&E CARD PAGE
Less than 24 hours Conferences
For conferences less than 24 hours, the only allowable expenses are conference registration fees and transportation (ie mileage, and parking costs, airfare, train etc).
If an employee is not on travel status and has a temporary assignment away from campus (such as a local training session), mileage can be claimed between campus and the assignment location, or home and the assignment location, whichever is less.
A Travel Request is not required for Mileage-Only reimbursements, which may include parking and toll charges.
Personal/Home Address – PII
If the to and from location(s) of your mileage trip include the traveler's personal/home address, please only include the city, state, and zip code OR redact the specific street address from the attachments. Personal/home addresses are considered sensitive information and should not be included within a Concur Expense Report.
Concur Mileage Reconciliation
Please follow this KBA for How to Process Mileage-Only Reimbursements.